ctcLink for Faculty

We have launched ctcLink successfully for Seattle Colleges – Central, North, and South. Now we need employees to focus on activating their ctcLink accounts.

We’ve developed a staggered approach for activating ctcLink user accounts. This is to avoid overwhelming our new system and to allow IT staff to focus on assisting specific groups with any technical issues that arise. 

In an effort to allow front line staff to make sure they get their issues resolved promptly, Faculty are invited to activate their ctcLink accounts beginning Wednesday, February 24 and any time after.

Step-by-step instructions are available on the ctcLink Training and Resources for Faculty page (select the accordion box for Account Activation).

FYI: Even if you know your new ctcLink Employee ID or "EMPLID", please activate your ctcLink account to access its applications. You only need to activate once.

 

General Information

ctcLink is our new districtwide fully-integrated online management platform for faculty, staff, and students that is replacing our antiquated, decades-old legacy systems. The transition to ctcLink is a major statewide project to upgrade the information systems at all 34 community and technical colleges. The major benefit will be the integration of data systems. 

Faculty will have their SID replaced by a universal ctcLink ID ( referred to as the EMPLID). This one ctcLink ID will be used at all community and technical colleges across the state of Washington. With this new ID, you will have one login to access your information across Seattle Colleges as well as at all Washington community and technical colleges.

For most faculty ctcLink will mean new online tools that will help you manage classes and rosters as well as your experience as an employee. Once ctcLink is implemented, faculty will be able to do the following:

  • Use My Schedule to view all classes which are assigned to you.
  • View and print Class Roster.
  • Send messages to a group of students, or individually email from your roster.
  • View final exam schedule.
  • Use Grade Roster—where you will see what program a student is enrolled in and assign grades.

The following systems and their functionality will be replaced by ctcLink or, in one case, Starfish.

Note: Canvas, Starfish, and 25Live will remain in use in conjunction with ctcLink.

Instructional Tools:

  • Instructor Briefcase Grade Roster ctcLink
  • Instructor Briefcase Class Roster ctcLink
  • Instructor Briefcase Student Contact Info Starfish
  • Degree Audit ctcLink
  • MyNorth/MyCentral/MySouth ctcLink (most functions)
    Note: MyNorth/MyCentral/MySouth will still be used for course evaluations. 

Employee Tools:

  • Inside Seattle Colleges Earnings History  ​​​​​​​ctcLink
  • Inside Seattle Colleges Time and Leave Reporting  ​​​​​​​ctcLink
  • TAR/TEV Requests  ​​​​​​​ctcLink
  • Time and Leave Reporting (TLR) ​​​ctcLink's PeopleSoft Human Capital Management (HCM)

FYI: Systems moving or being replaced by ctcLink: A Guide

FYI: Systems used for supporting students: A Guide

Tutorials, Resources, and Training

Choose from the accordion boxes below for the information you want.

Faculty peers at Seattle Colleges have developed a series of video tutorials along with supporting reference documents and guides that offer more in-depth, specific training on the course management features of ctcLink (Faculty Center, MySchedule, Class Roster, Grade Roster, and more).

FYI: To supplement these resources specific to faculty instructional tools, Seattle Colleges has developed the web page In ctcLink how will I...? (Employee Help Resources). This is geared toward HR related employee self-service.

If you’re interested in how faculty will use ctcLink, two general overview courses are offered in Canvas. These courses cover the generic, state-wide ctcLink functionality and are appropriate for faculty to complete at this time.

  • ES100 HCM Employee Self-Service
  • CF100 Faculty Self-Service

To enroll in these two classes, go to the Training page and scroll to the section Instructional Employees and Faculty.

FYI: To supplement this general training, Seattle Colleges has developed the web page In ctcLink how will I...? (Employee Help Resources).

Key Dates and Events

The following dates are noteworthy for faculty:

  • Wednesday, February 10Faculty Training resources (videos and supporting documents) made available to faculty.

  • Wednesday, February 24 – Faculty are invited to activate their ctcLink accounts.  Note: this allows IT to focus support efforts primarily on assisting faculty Feb. 24, 25, 26. 

  • Wednesday, March 3 – Registration for Spring Quarter begins for returning students using ctcLink.

  • Wednesday, March 24 – Winter Quarter ends.

  • Monday, March 29 – Deadline for Winter Quarter grade entry by faculty using ctcLink.

Check out our upcoming events by viewing our Key Dates, Events, and Timeline page.
 

Additional Resources

Following is some concise information about ctcLink faculty members can communicate to students. You may want to consider including this in your course syllabi or other materials for Winter Quarter 2021.

The Move to ctcLink in February and March 2021 
Seattle Colleges (North, Central, and South) will move to a new system for student data, registration, and self-service called ctcLink starting on February 22, 2021. More information about which systems will be affected will be provided via email as the launch date nears. The move to ctcLink will help you better manage your entire college experience 24/7 from your mobile device, laptop, or home computer. 

ctcLink WILL REPLACE MyNorth, MyCentral, and MySouth 
The MyNorth / MyCentral / MySouth sites allow students to register for classes and perform other types of student self-service. Most of this functionality will be replaced by ctcLink Student Self-Service. You will use ctcLink to register for Spring Quarter classes starting on March 3, 2021. 

The following online tools ARE NOT GOING AWAY. You will continue to use both systems along with ctcLink once it goes live. 

  • Canvas (Central | North | South), the learning management system for online courses 
  • Starfish, the advising and student success platform used by student services departments, students, and faculty

To learn more, go to the ctcLink for Students web page at seattlecolleges.edu/ctclink/ctclink-students.

Questions/Comments

We’ve created this page to update you with specific information that applies to you as faculty members. We invite you to click through the entire ctcLink website and let us know what more you’d like to know.

Designated faculty leads have been named at each college to assist faculty in the transition from legacy faculty tools to ctcLink faculty self-service.