Submit a Proposal

Seattle Colleges encourages leaders at every level to use this form to submit proposals to:

• Improve the student experience
• Strengthen fiscal sustainability
• Support organizational alignment
• Enhance operational effectiveness
• Advance student success.

This form is designed to help leaders transform ideas into well-developed, evidence-based recommendations for Chancellor review. Innovation is encouraged. Collaboration is expected. Evidence is required. Student success is the goal.

Section 1: Proposal Information

Proposal Title: [Text Field]

Short Title of Proposal: [Text Field]

Proposal Sponsor: [Text Field]

Executive Sponsor: [Text Field]

Department/Division: [Dropdown]

• District Office
• North Seattle College
• Seattle Central College
• South Seattle College
• Multi-College Initiative
• Other

Participating Colleges/Units: [Multi-Select]

• North Seattle College
• Seattle Central College
• South Seattle College
• District Office
• Multiple Units

Date Submitted: [Date Field]

Decision Needed By: [Date Field]

Proposed Start Date: [Date Field]

Strategic Priority Alignment: Select all that apply.

• Operational Alignment
• Fiscal Sustainability
• Student Success 
• Enrollment Growth T
• Technology Modernization
• Other

Section 2: Executive Summary

What specifically are you asking the Chancellor to approve? [Long Text Field]

Recommended action: briefly summarize your recommendation. [Long Text Field]

Why this matters: describe the challenge or opportunity. [Long Text Field]

Estimated Impact [table]
Field    Response
Students Affected    [Numeric Field]
Employees Affected    [Numeric Field]
Colleges Involved    [Text Field]
Estimated Annual Financial Impact    [Currency Field]
Estimated Timeline    [Text Field]

Section 3: Problem or Opportunity Statement

What issue are we trying to solve? Describe the challenge, gap, inconsistency, inefficiency, risk, or opportunity. [Long Text Field]

Why is this important now? [Long Text Field]

What happens if we do nothing? [Long Text Field]

Section 4: Strategic Alignment

Unified Student Experience Alignment. Select all that apply.

• Student Access
• Student Navigation
• Student Support
• Retention
• Persistence
• Completion
• Transfer Success
• Workforce Outcomes

How does this support Operational Alignment? For example, Governance, Accountability, Consistency, Shared Services, Operational Effectiveness [Long Text Field]

How does this support Fiscal Sustainability? [Long Text Field]
Examples:
Revenue Growth
Cost Avoidance
Efficiency Gains
Resource Optimization

Section 5: Current State Assessment

Describe Current State
What exists today?
[Long Text Field]

Supporting Data
What evidence supports the need for change?
[Attachment Upload]
[Long Text Field]

Current Challenges
Describe existing pain points.
[Long Text Field]

Section 6: Innovative Solution Proposal

Describe Your Recommended Solution
[Long Text Field]

Why Is This Innovative?
Select all that apply.
☐ New Operating Model
☐ Process Redesign
☐ Shared Service Opportunity
☐ Technology Solution
☐ Organizational Alignment
☐ Student Experience Improvement
☐ Revenue Enhancement
☐ Partnership Model
☐ Other

Expected Benefits
Benefit Area    Description
Student Impact    [Text]
Employee Impact    [Text]
Operational Impact    [Text]
Financial Impact    [Text]
Strategic Impact    [Text]

Section 7: Options Analysis

Option A - Status Quo
Category    Description
Cost    [Text]
Benefits    [Text]
Risks    [Text]
Student Impact    [Text]

Option B - Recommended Approach
Category    Description
Cost    [Text]
Benefits    [Text]
Risks    [Text]
Student Impact    [Text]

Option C - Alternative Approach
Category    Description
Cost    [Text]
Benefits    [Text]
Risks    [Text]
Student Impact    [Text]

Why Is the Recommended Option Preferred?
[Long Text Field]

Section 8: Stakeholder Review

Stakeholders Consulted
☐ Presidents
☐ Vice Chancellors
☐ Academic Affairs
☐ Student Affairs
☐ Faculty Representatives
☐ Classified Staff
☐ Labor Partners
☐ Student Leadership
☐ DWLT Representatives
☐ Cabinet Representatives
☐ Other

What Feedback Was Received?
[Long Text Field]

How Was Feedback Incorporated?
[Long Text Field]

Areas of Disagreement
[Long Text Field]

Section 9: Financial Analysis

One-Time Costs
Category    Amount
Staffing    [Currency]
Technology    [Currency]
Consulting    [Currency]
Equipment    [Currency]
Other    [Currency]
Total    [Auto-Calculate]

Ongoing Annual Costs
Category    Amount
Staffing    [Currency]
Technology    [Currency]
Maintenance    [Currency]
Other    [Currency]
Total    [Auto-Calculate]

Funding Source
☐ Existing Budget
☐ Budget Reallocation
☐ Grant Funding
☐ One-Time Funds
☐ Revenue Generation
☐ Other

Expected Financial Benefits
Benefit Type    Annual Value
Revenue Growth    [Currency]
Cost Avoidance    [Currency]
Efficiency Gains    [Currency]
Resource Optimization    [Currency]
Other    [Currency]

Section 10: Impact Assessment

Student Impact
[Long Text Field]

Employee Impact
[Long Text Field]

Equity Impact
Address:
Who benefits?
Who may be negatively impacted?
How equity outcomes improve?
How success will be measured?
[Long Text Field]

Community Impact
[Long Text Field]

Section 11: Risk Assessment

Risk    Probability    Impact    Mitigation
[Text]    Low / Medium / High    Low / Medium / High    [Text]
[Text]    Low / Medium / High    Low / Medium / High    [Text]

Additional Risks
☐ Legal
☐ Compliance
☐ Accreditation
☐ Labor Relations
☐ Technology
☐ Reputational
☐ Financial

Section 12: Implementation Readiness

Executive Sponsor
[Text Field]

Project Lead
[Text Field]

Key Partners
[Long Text Field]

Milestones
Milestone    Date
Planning Complete    [Date]
Implementation Begins    [Date]
Pilot Launch    [Date]
Full Launch    [Date]
Benefits Review    [Date]

Resource Requirements
[Long Text Field]

Change Management Approach
[Long Text Field]

Section 13: Success Measures

Key Performance Indicators (KPIs)
Measure    Current State    Target    Timeline
[Text]    [Value]    [Value]    [Date]
[Text]    [Value]    [Value]    [Date]

Benefits Realization Plan
How will success be measured after implementation?
[Long Text Field]

Final Review

Before submitting, confirm your proposal clearly answers:
☐ What problem are we solving?
☐ Why now?
☐ What alternatives were considered?
☐ What does it cost?
☐ What are the risks?
☐ Who was consulted?
☐ How will success be measured?
☐ What specifically is being requested of the Chancellor?

Final Recommendation
Provide your final recommendation for Chancellor consideration.
[Long Text Field]

Certification
☐ I certify that the information provided in this submission is accurate and has undergone appropriate review and consultation.
Proposal Sponsor
[Electronic Signature Field]
Executive Sponsor
[Electronic Signature Field]
Date Submitted
[Auto Date Stamp]

Submission Workflow (Visible to User)
Step 1: Submit Proposal
↓
Step 2: Initial Review by Executive Advisor
↓
Step 3: College Cabinet / ELT Review (if applicable)
↓
Step 4: District-Wide Leadership Team Review
↓
Step 5: Executive Steering Committee Review
↓
Step 6: Chancellor Decision

Chancellor Decision Outcomes
Approve
Approve with Conditions
Return for Modification
Decline

Before You Submit
Think boldly.
Collaborate broadly.
Use evidence.
Focus on students.
Every proposal should help answer one question:
How does this improve the Unified Student Experience and support student success across Seattle Colleges?