COVID-19 Vaccination Requirement for Employees
Governor Inslee has issued a proclamation that requires all State employees, including Seattle Colleges faculty, staff, and student workers, to be fully vaccinated against COVID-19 as a condition of employment. The governor's proclamation requires that an employee’s proof of vaccination be verified by Seattle Colleges. Employees have After Monday, Oct. 18, 2021, employees must: 1) be fully vaccinated against COVID-19 and have their vaccination status verified by HR; or 2) receive an exemption and accommodation for medical/disability reasons or reasons for a sincerely held religious belief, practice, or observance.
Acceptable Forms of Proof of Vaccination
The following are acceptable forms of proof of your full vaccination status:
- CDC COVID-19 vaccination record card (or a legible photo of the card), or
- Documentation of vaccination from a health care provider or electronic health record, or
- State immunization information system record
Review the Visual Guide to Official Washington State Proof of COVID-19 Vaccination for more information on acceptable forms of documentation.
The Human Resources team will be handling vaccination verification for Seattle Colleges. This information will be kept private, like all employee medical information received by Seattle Colleges.
Vaccination Verification Process
In order to verify employee’s vaccination status, HR will verify an employee's vaccination status during the onboarding process. Employees returning to work after a leave or break (e.g. part-time faculty not teaching during fall quarter) should contact their campus HR team to have their vaccination status verified.
The governor’s proclamation permits Seattle Colleges to provide medical/disability-related reasonable accommodations and sincerely held religious belief accommodations to the requirements of the proclamation.
In order to facilitate this accommodation process, Seattle Colleges has created the following forms for employees to request accommodations:
- Request for accommodation: medical/disability-related
- Request for accommodation: sincerely held religious beliefs
Completed forms should be submitted to firstname.lastname@example.org.
If your medical provider has included private health information on your disability-related reasonable accommodation form, please do not send the form via email and instead send a note to email@example.com, and we will provide you with a secure folder to transmit your form(s).
After your completed forms are submitted, a member of the HR team will be in contact with you if additional information is required or if your accommodation request has been approved or denied. As with any accommodation process, private information submitted to HR will not be shared unless otherwise necessary or authorized.
HR will follow up via email regarding opportunities for employees to verify their vaccination status as required by the governor’s proclamation.
Click the accordion boxes below for answers to common questions regarding the requirement that all employees are vaccinated against COVID-19 as a condition of employment. Please check back as more questions may be added.
The HR team can use a clear picture of your CDC vaccine card to verify your vaccination status.