COVID-19 Vaccination Requirement for Employees

Governor Inslee has issued a proclamation that requires all State employees, including Seattle Colleges faculty, staff, and student workers, to be fully vaccinated against COVID-19 as a condition of employment. The governor's proclamation requires that an employee’s proof of vaccination be verified by Seattle Colleges. Employees have until Monday, Oct. 18, 2021, to become fully vaccinated or receive exemption approval for medical/disability reasons or reasons of sincerely held religious beliefs.

Drop-in Verification Session Schedule | Exemptions & Accommodations | Frequently Asked Questions

Acceptable Forms of Proof of Vaccination

The following are acceptable forms of proof of your full vaccination status:

  • CDC COVID-19 vaccination record card (or a legible photo of the card), or 
  • Documentation of vaccination from a health care provider or electronic health record, or 
  • State immunization information system record

Review the Visual Guide to Official Washington State Proof of COVID-19 Vaccination for more information on acceptable forms of documentation.    

Privacy

The Human Resources team will be handling vaccination verification for Seattle Colleges. This information will be kept private, like all employee medical information received by Seattle Colleges.

Vaccination Verification Process

In order to verify employee’s vaccination status, HR will host several drop-in verification sessions online via Zoom. During these drop-in sessions, employees will be held in the Zoom lobby. A member of the HR team will then bring employees individually into a private Zoom breakout room where their vaccination information can be verified. 

To avoid long wait times, initial Zoom drop-in sessions are scheduled based on the first letter of employees' last names. Employees are asked to attend the session that corresponds with the first letter of their last name if they are able. If you can’t make the assigned time, you can drop in to another session. Additional general drop-in sessions will be scheduled in the coming weeks, so if you are unable to attend at this time, you will have other opportunities.  

You can join the drop-in session at any time during the scheduled time. Joining in the middle of the session reduces waits, as there's often a "rush" of employees at the beginning of the session. Please know that if you use a virtual background or "blur", you will need to turn off that feature briefly, or share your screen with your documentation as the virtual background and "blur" features impact HR's ability to view your card.

For teams that are primarily working on campus, your campus HR team will follow up individually with supervisors of those units to arrange times for in-person verification. 

Note: Even if you already completed the self-attestation form in ctcLink, HR still needs to visually verify your proof of vaccination or approve an exemption/accommodation

Join a Zoom Session

The first verification drop-in sessions are scheduled as follows (click on the link to join the Zoom session):

  • Wednesday, Sept. 22 - 10:00AM to 11:00AM – All employees: Join Session
  • Wednesday, Sept. 22 - 11:00AM to 12:00PM – All employees: Join Session
  • Thursday, Sept. 23 - 1:00PM to 2:00PM –All employees: Join Session 
  • Thursday, Sept. 23 - 2:00PM to 3:00PM – All employees: Join Session
  • Thursday, Sept. 23 - 3:00PM to 4:30PM – Faculty (FTF & PTF): Join Session
  • Friday, Sept. 24 - 11:00AM to 12:00PM – All employees: Join Session
  • Friday, Sept. 24 - 12:00PM to 1:00PM – All employees: Join Session
  • Friday, Sept. 24 - 1:00PM to 1:30PM – All employees: Join Session

Exemptions and Accommodations

The governor’s proclamation permits Seattle Colleges to provide medical/disability-related reasonable accommodations and sincerely held religious belief accommodations to the requirements of the proclamation.

In order to facilitate this accommodation process, Seattle Colleges has created the following forms for employees to request accommodations:

Completed forms should be submitted to hr.vaccine@seattlecolleges.edu.

If your medical provider has included private health information on your disability-related reasonable accommodation form, please do not send the form via email and instead send a note to hr.vaccine@seattlecolleges.edu, and we will provide you with a secure folder to transmit your form(s).

After your completed forms are submitted, a member of the HR team will be in contact with you if additional information is required or if your accommodation request has been approved or denied. As with any accommodation process, private information submitted to HR will not be shared unless otherwise necessary or authorized.

HR will follow up via email regarding opportunities for employees to verify their vaccination status as required by the governor’s proclamation.

Frequently Asked Questions (FAQs)

Click the accordion boxes below for answers to common questions regarding the requirement that all employees are vaccinated against COVID-19 as a condition of employment. Please check back as more questions may be added.

HR is encouraging employees to join the Zoom drop-in session that aligns with their last name in order to help reduce wait times. However, if you're not able to join us at that time, you can join one of the other drop-in sessions that aligns better with your schedule.

The HR team can use a clear picture of your CDC vaccine card to verify your vaccination status.

HR can use the following documents to verify your vaccination status:

  • Documentation of vaccination from a health care provider or electronic health record (e.g. UW's MyChart), or 
  • State immunization information system record (e.g. Washington State's MyIR)

Additional Questions

If you have any additional questions regarding the verification or accommodation processes, please contact the HR team at hr.vaccine@seattlecolleges.edu.