Travel and Reimbursement
Travel regulations are required by the State Legislature and the Office of Financial Management to protect public funds from fraud, waste, and abuse by selecting travel alternatives that are most economical or most advantageous to the state.
Important General Notes on Travel
- All employees, volunteers, students, and members of the board of trustees of Seattle Colleges must comply with established travel regulations.
- Travel must be pre-approved. Travelers should complete and submit a Travel Authorization Request at least 20 days prior to the date of travel.
- Only direct work-related expenses may be reimbursed. For reimbursement, travelers should complete and submit a Travel Expense Voucher and related receipts within 30 days of completion of travel.
Get full details on travel procedures, instructions, and related forms.
About Employee Reimbursement
Effective September 1, 2026, Accounts Payable will no longer accept A19 Payment Requests for employee reimbursements.
Going forward, reimbursement requests must be submitted through the Expense Module in ctcLink. This is the same module currently used for Travel Authorizations and Travel Expense Reports.
Get full details on employee reimbursement procedures, instructions, and related forms.
District Travel & Reimbursement Team
For general assistance, please submit a Travel & Reimbursement support Helpdesk, under 'Business Office'.