1. Requests for approval for reimbursement under this policy will be submitted seven (7) calendar days in advance of the event as follows:
    Event Approval Form
    Meals Requisition for Travel
    Coffee / Light
    Refreshments
    Requisition for Refreshment Service

  2. Approved requests will be returned to requester prior to event.
  3. Reimbursement for meals will be claimed on a Travel Expense Voucher with a copy of the approved Requisition for Travel attached. ( Object Code GD )
  4. Refreshments provided from Campus Foods:
    1. Approved requests will be provided to Food Services by requester.
    2. Food Services will provide requested coffee/refreshments and provide a receipt for services.
    3. Food Servides will process Interdepartmental Charge/Credit with Supporting request and receipt . (Object Code GD)
    4. List of attendees will be recorded and returned to campus business office for inclusion with original request.

  5. Refreshments provided from external business:
    1. Requester will purchase approved refreshments.
    2. Requester will request reimbursement on Travel Expense Voucher with receipt attached (Object Code GD)
    3. List of Attendees will be recorded and returned to campus business office for inclusion with original request.


Companion Document : Pol632
Adoption Date : 1990/12/14
Revision Date : 1990/12/14