621.10 Pursuant to Policy 108, the Board of Trustees has delegated purchasing and contracting authority to the Chancellor, who has further delegated authority to the Vice Chancellor for Finance & Technology, Purchasing Department staff, and campus community. The level of delegated authority is as follows:

  • Chancellor ............................................................ $250,000
  • Vice Chancellor for Finance & Technology .......... $150,000
  • Director of Purchasing .......................................... $100,000
  • Senior Buyer ......................................................... $  75,000
  • Buyer .................................................................... $  50,000
  • Procurement Card Users .......................................$    2,500

621.20 The Purchasing Department, designated as the Procurement Authority for the Seattle College District (SCD), is responsible to purchase goods and services following all the appropriate laws, rules, and regulations. The SCD purchasing and contracting policies and procedures shall be consistent with RCW 28B.10.029, RCW 39.26, and with policies established by the Department of Enterprise Services (DES). Purchasing provides guidelines on its website: inside.seattlecolleges.edu/default.aspx?svc=purchase&page=purchase.

621.30 Purchases not conforming to the purchasing procedures may not be considered binding upon SCD. Any obligation arising from an unauthorized purchase will become the responsibility of the individual placing the order.

621.40 The campus community, needing to acquire any commodity, provides funding authority to Purchasing by completion of a purchasing request form after obtaining required approvals and signatures. Each purchasing request should consist of detailed specifications of product or detailed scope of services.

621.50 Purchasing of goods and services of an on-going, continuous nature are subject to competition according to DES policies and SCD guidelines. The Purchasing Department seeks competition to develop long-term and District-wide contracts that offer the best pricing for the Seattle Colleges.

621.60 Approved Procurement Card Users throughout SCD have authority to obtain the best pricing and to buy goods or services up to $2,500, including shipping & handling charges and taxes, by the use of their Procurement Cards. The Card Holders are required to adhere to the Procurement Card guidelines and restrictions as described in the Purchasing’s website: inside.seattlecolleges.edu/default.aspx?svc=purchase&page=purchase.

621.70 Purchasing holds the original SCD purchasing and contract documents in accordance with State Records Management guidelines.

Companion Document : Pol621
Adoption Date : 2009/01/05
Revision Date : 2014/05/12