Key Dates, Events, and Timeline

Seattle Colleges is scheduled to go live starting on Monday, February 22, 2021 as part of Deployment Group 4. Central, North, and South will deploy as a group at the same time.

There is plenty of work to be done to prepare for deployment. For details and current work activity, check the ctcLink Updates page.

Beginning October 26 and continuing through November, staff in several departments will be involved in User Acceptance Testing (UAT) and Cycle 4 Data Validation. This will affect staff members’ ability to complete their normal day-to-day work, and a slowdown in current business processes and functions should be expected. We ask you for your patience and understanding as these staff members complete this important step in the implementation process.

 

User Acceptance Testing (UAT) Sprint #1 Schedule

Activity Test Session 1 Test Session 2
Testing Manual Application Entry 10/27/2020
8:30 a.m. to Noon
10/28/2020
8:30 a.m. to Noon
Test Online Admissions Application, Suspense Management, and Matriculation 10/29/2020
8:30 a.m. to Noon
10/30/2020
8:30 a.m. to Noon
Enrollment Testing (term activate, self enroll, block enroll) 11/2/2020
8:30 a.m. to Noon
11/3/2020
8:30 a.m. to Noon
Tuition Calculation and Waivers 11/4/2020
8:30 a.m. to Noon
11/5/2020
8:30 a.m. to Noon
Basic Cashiering 11/9/2020
8:30 a.m. to Noon
11/10/2020
8:30 a.m. to Noon
Cashiering and Miscellaneous Transactions 11/11/2020
8:30 a.m. to Noon
NA
Running Start Billing 11/12/2020
8:30 a.m. to Noon
NA
ISIR Processing 11/13/2020
8:30 a.m. to Noon
11/16/2020
8:30 a.m. to Noon
Process Financial Aid Applications 11/17/2020
8:30 a.m. to Noon
11/18/2020
8:30 a.m. to Noon
Awarding and Packaging Financial Aid 11/19/2020
8:30 a.m. to Noon
11/20/2020
8:30 a.m. to Noon
End-to-End Testing 11/30/2020
8:30 a.m. to Noon
NA

 

Activity Test Session 1 Test Session 2
Prep for Budget Testing  10/26/2020 NA
Enter Budgets to Commitment Control 10/27/2020
8:30 a.m. to Noon
10/28/2020
8:30 a.m. to Noon
Create Grant, Create Project, Generate Awards and Contracts; Create and Modify Project 10/29/2020
8:30 a.m. to Noon
10/30/2020
8:30 a.m. to Noon
Create, Approve, Process Travel Requests (Authorizations); Create and Process Cash Advance 11/2/2020
8:30 a.m. to Noon
NA
Create, Approve, Process Expense Report 11/5/2020
8:30 a.m. to Noon
NA
Process Expenses 11/6/2020
8:30 a.m. to Noon
NA
Create and Process Requisition 11/9/2020
8:30 a.m. to Noon
11/10/2020
8:30 a.m. to Noon
Create and Process Purchase Order 11/11/2020
8:30 a.m. to Noon
NA
Procurement Contracts 11/12/2020
8:30 a.m. to Noon
NA
Enter and Process PO Receipts 11/13/2020
8:30 a.m. to Noon
NA
Pcard Reconciliation 11/16/2020
8:30 a.m. to Noon
11/17/2020
8:30 a.m. to Noon
Process and Pay Vouchers 11/18/2020
8:30 a.m. to Noon
11/19/2020
8:30 a.m. to Noon

 

Activity Test Session 1 Test Session 2
Create, Approve, and Post Job 10/27/2020
8:30 a.m. to Noon
10/28/2020
8:30 a.m. to Noon
Apply to Jobs and Indicate Hire 10/29/2020
8:30 a.m. to Noon
10/30/2020
8:30 a.m. to Noon
Hire into PeopleSoft 11/2/2020
Noon to 3 p.m.
11/3/2020
Noon to 3 p.m.
Enroll in Benefits 11/4/2020
8:30 a.m. to Noon
11/5/2020
8:30 a.m. to Noon
Test Absence, Time, and Labor 11/9/2020
8:30 a.m. to Noon
11/10/2020
8:30 a.m. to Noon
Assign Instructor and Generate Pay Calculation 11/12/2020
8:30 a.m. to Noon
11/13/2020
8:30 a.m. to Noon
Generate Contract, Approve Contract, Send Pay to HCM 11/16/2020
8:30 a.m. to Noon
11/17/2020
8:30 a.m. to Noon
Process Adjustments and Continue FWL Testing 11/18/2020
8:30 a.m. to Noon
11/19/2020
8:30 a.m. to Noon

 

NOTE: All of the Key Concepts/Pain Points training session recordings are linked to the UAT and End User Training Schedule. Please refer to it for access to those recordings if you missed a session or if you want to review it again.
 

ctcLink Production Workshops

These multi-day workshops with SBCTC staff provide Seattle Colleges staff the opportunity to configure different aspects of PeopleSoft.

Enrollment Requirements Workshop (11/16 - 11/18 all day): Staff training on building enrollment requirements. Please contact Derreck Pressley with any questions.

Academic Advising Report (AAR) Workshop (12/1-12/4 all day): Staff training on building AARs (degree requirements). Please contact Derreck Pressley with any questions.

Transfer Credit Workshop (12/7-12/9 all day): Staff training on buildings Transfer Credit Rules. Please contact Derreck Pressley with any questions.

 

SBCTC Training & Walkthrough Calendar

There are a number of User Acceptance Testing (UAT) and End User Training sessions scheduled for various groups in the time up to deployment in February. View the full calendar. Sessions include:

  • Walkthroughs: Meeting with SBCTC staff to walkthrough the user testing process.
  • UAT Activities: WebEx help sessions hosted by SBCTC staff for testers to use to request assistance.
  • ILT (Instructor Led Training): Sessions lead by SBCTC staff that build on the online Canvas courses. Open to employees who have completed the online training.
  • Key Concept / Pain Points Workshops: Sessions lead by SBCTC staff to support testing processes. Open to employees who have completed the online training.

 

Upcoming Meetings

 

Overall Timeline

ctcLink deployment timeline graphic showing Seattle Colleges deploying Feb. 22, 2021

For detailed information and the most recent updates, see the statewide project timeline website.


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